3 Ways To Cut Your Printing And Copying Costs

The cost of printing and copying documents is one of the highest uncontrolled expenses in many businesses.

Think about Toner Cartridges, if you run out you just buy more. It’s not as if you could simply stop printing until the next budget cycle.

Also, who in your company stops to think “How much is printing these pages going to cost the company”?

Nobody, that’s who.

So, is it even possible to reign in these expenses and make a meaningful reduction in costs? The good news is that it truly is. Furthermore, it’s likely to be easier than you think.

We’ve compiled a short list of simple actions you can take today which can reduce your printing costs by 10, 20 even 30% right away. By doing these things and setting up a few simple procedures you will begin to enjoy a more economical printing environment right away.

  1. If your printer, copier or MFP is capable of printing in color, simply set the default mode to “Monochrome”. Most people don’t realize that a color print can cost ten times what a black-and-white print does. In order for this to be most effective you will need to set the “Copy Default to monochrome and then do the same thing with every computer that has printing rights to that device. Users will still be able to print in color when they need to, but unless they actively choose color they will get a B & W print.
  2. Use Access Codes and Quotas. Many of the better copiers and MFPs on the market today offer you the ability to require a user code in order to print or copy from the device. This allows you to do two things. First, by requiring user codes you will automatically stop unauthorized users from using your equipment and supplies. Secondly, you can generate reports to see who is printing and at what volumes. Many prints are made every day which never needed to be made. Having to use a code makes people think twice before they push the Print-Button.
  3. Set your copier or MFP to “Hold Print” as a default. The “Hold Print” (or some similar name on various models) will hold the print job in its memory until a “Release Code” is entered at the control panel. This not only reduces wasteful printing, but adds a layer of security by not releasing the document until the proper recipient is physically present to retrieve it.

These are just three ways to cut your printing costs but there are many more.

If you’d like to learn more and begin the journey to a more efficient, secure and economical printing infrastructure in your business, please call Pacific Connecteq at (562) 800-0260 or Contact Us Here.

New Ricoh Black and White Copiers are Here!

The New RICOH MP 4054/MP 5054/MP 6054 Series Black and White Copiers and MFP’s

Ricoh Copier

Ricoh has introduced three terrific new black and white copiers, or multifunction MFPs for offices and workgroups wishing to improve their information mobility in the new age of work.

Pacific ConnecTeq is proud to offer and support these great new models!

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In addition to streamlining 11” x 17” printing, scanning, copying and optional faxing, the new
RICOH MP 4054/MP 5054/MP 6054 Series enables easy document printing from mobile devices, cloud-based document management, and promotes cost reduction through energy efficiency.

Rob Scalfaro, Vice-President of Pacific ConnecTeq said “These new Black and White Copiers and MFP’s are absolutely, spec for spec, the best models on the market today!”

The new Ricoh Black and White Copiers, which print at 40, 50 and 60 pages per minute respectively, offer up to 1,200 dpi in a space-saving eco-friendly design. A standard 220-sheet Single Pass Document Feeder (SPDF) scans up to 180 color or black-and-white images per minute from paper documents, optionally creating text-searchable PDF files through optical character recognition (OCR).

These MFPs are designed to help organizations achieve new levels of information mobility by easily placing important business information in the right workers’ hands at the right time.

One of the major Buzz-Words for 2015 is mobile computing. The RICOH MP 4054/MP 5054/MP 6054 Series enables workers to use the new Ricoh Smart Device Connector app (available for iOS or Android) to copy, print, scan and fax directly from their smart device. They simply touch their smart device to the NFC tag on the MFPs’ optional Smart Operation Panel or scan the QR Code to automatically connect to the MFPs to access these functions.

One of the MFPs’ most popular options is the Smart Operation Panel, which offers users a tablet-like drag-and-drop, pinch-flick-and-swipe navigation experience on a 10.1-inch Super VGA display. The interface includes an advanced Web browser enabling connection to Ricoh’s Integrated Cloud Environment (ICE).

The series’ energy-efficient engineering softens its environmental impact, earning the platform ENERGY STAR and EPEAT Gold certification. The optional Smart Operation Panel includes an eco-friendly indicator to warn of excessive paper usage, resulting is huge cost savings. A range of authentication options, including card authentication and PIN code, help ensure information gets to the right people. The new MFPs include a wide variety of finishing options to suit any office environment.

The MFPs are available now and the pricing is spectacular.

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For details on Ricoh’s full line of products, services and solutions, please visit Pacific ConnecTeq, or call us at (562) 800-0260 today!

To Print or Not to Print

To Print or Not to Print?
That is the question!

We are seeing tremendous advances in imaging (printing) technologies for the office today. But at the same time we’re hearing all of this talk about going “paperless”, right? So how do we sort through the alternatives and find the best solutions?

First, in my opinion “paperless” doesn’t mean “no paper“, it can mean “less paper” or possibly different kinds of printing. Let me explain.

While it’s true that we can reduce the amount of printing related to operational functions such as invoicing and other tasks which can benefit from electronic distribution and workflow, other items are actually increasing in volume. As an example, marketing materials have traditionally been outsourced to print shops because the quality of the output on the color copiers wasn’t quite up to the standards we desire. Those days are over.

Today’s Multi-Functional Printers (previously known as copiers) produce output so good that they are now being used by the very print shops we used to outsource to. The truth is that today’s marketing and sales departments need to be more nimble, targeted and responsive than in the past. Short runs and personalized messages are now the norm and the MFP is firmly at the heart of this movement.

Scanning is the next part of this puzzle. It’s no longer a question of “Are you scanning?” but “How much and what kinds of scanning are you doing?”. The newest MFP’s provide many advanced scanning functions, but that is just the tip of the iceberg. Just like other “smart devices” today’s best MFP’s can be loaded with apps (applications, for those of us over 40) which open up limitless possibilities. Scan to the cloud? Sure! Print from remote locations? Absolutely! Route documents to people or departments with traceability and version control? Simple!

Oh, let’s not forget about COLOR! Color has taken over as the number one way to enhance the impact and appeal of documents, business communications, presentations and marketing materials. As short as four or five years ago, color was inconsistent, inaccurate and expensive. Those days are gone. Today’s color MFP’s offer world class color at unbelievably low cost. Small businesses can now look as good as their larger competitors and project a first class image to prospects, clients and partners.

So back to our original question, I think the answer is plain to see. Yes, we want to eliminate unnecessary printing and use our time and resources in a smarter way. We print to communicate and to grow our businesses. Moving toward thinking about printing differently is the smart, profitable choice and we can help.

Pacific Connecteq is here for you. We offer advanced technologies in a friendly and understandable way. We know that while you do want to print, scan, copy and fax, you don’t want to be burdened with a steep learning curve or confusing processes. Our job is to help you to identify the best solutions for your business and make it work for you.

Call us today at (562) 800-0260 to find out how much smarter you could be working!