The cost of printing and copying documents is one of the highest uncontrolled expenses in many businesses.
Think about Toner Cartridges, if you run out you just buy more. It’s not as if you could simply stop printing until the next budget cycle.
Also, who in your company stops to think “How much is printing these pages going to cost the company”?
Nobody, that’s who.
So, is it even possible to reign in these expenses and make a meaningful reduction in costs? The good news is that it truly is. Furthermore, it’s likely to be easier than you think.
We’ve compiled a short list of simple actions you can take today which can reduce your printing costs by 10, 20 even 30% right away. By doing these things and setting up a few simple procedures you will begin to enjoy a more economical printing environment right away.
- If your printer, copier or MFP is capable of printing in color, simply set the default mode to “Monochrome”. Most people don’t realize that a color print can cost ten times what a black-and-white print does. In order for this to be most effective you will need to set the “Copy Default to monochrome and then do the same thing with every computer that has printing rights to that device. Users will still be able to print in color when they need to, but unless they actively choose color they will get a B & W print.
- Use Access Codes and Quotas. Many of the better copiers and MFPs on the market today offer you the ability to require a user code in order to print or copy from the device. This allows you to do two things. First, by requiring user codes you will automatically stop unauthorized users from using your equipment and supplies. Secondly, you can generate reports to see who is printing and at what volumes. Many prints are made every day which never needed to be made. Having to use a code makes people think twice before they push the Print-Button.
- Set your copier or MFP to “Hold Print” as a default. The “Hold Print” (or some similar name on various models) will hold the print job in its memory until a “Release Code” is entered at the control panel. This not only reduces wasteful printing, but adds a layer of security by not releasing the document until the proper recipient is physically present to retrieve it.
These are just three ways to cut your printing costs but there are many more.
If you’d like to learn more and begin the journey to a more efficient, secure and economical printing infrastructure in your business, please call Pacific Connecteq at (562) 800-0260 or Contact Us Here.