Ricoh Smart Device Connector

Ricoh Smart Device Connector

The Ricoh Smart Device Connector

The easy way to connect to MFPs* from your smart device.

*MFP must be equipped with the optional Smart Operation Panel.

RICOH Smart Device Connector lets you connect smart devices and multifunction products with just a tap!

If you have an NFC-equipped Android device, by just touching the multifunction printer, you can easily connect to it without having to perform any troublesome equipment registration in advance. Complete the connection by just touching the Android device on the NFC tag attached to the multifunction product operation panel.

Connecting with just a touch, you can also directly use the smart device’s address book. With the flexibility for utilization not only in the office but also in public spaces and other external environments as well, this app will contribute to the realization of the unrestricted work styles made possible by smart devices.

If you have an iPhone you’re in business too! You can connect by just scanning a QR code!

By just scanning with your iPhone the QR code displayed on the multifunction product operation panel, you can easily connect to it without having to perform any troublesome device registration in advance.

Print photographs and documents

You can print photographs and documents stored on a smart device*. This is convenient because the settings can be made with the smart device and the printing can be done directly by the multifunction product, all without using a PC. Use this capability when you want to hand out documents or photographs, and when characters are too small and difficult to see on your smartphone screen, by simply printing them out to get a better look.

In the same manner as when printing from a PC, you can specify number of copies, b/w or color, paper size, etc. In addition, the security features mean that you don’t have to worry when printing confidential materials.

Scan materials and then save and transmit the data

After scanning paper documents on a multifunction product, you can directly save the data on a smart device so it can be viewed anytime and anywhere. Settings such as file format, resolution, and scanning size can be specified. In addition, it is also possible to send the scanned data (via the multifunction product*) to an email address designated in the smart device address book.

Make copies with operations performed on a smart device

It is also possible to make copies by performing operations on a smart device. Copy settings (number of copies, b/w or color, simple or duplex, etc.) can be specified, and you can save frequently used settings as programs.

Send a fax from a smart device

Specifying the settings on a smart device, faxes can be sent (via the multifunction product*) to fax numbers designated in the smart device address book. Settings such as document type, resolution, and paper size can be specified.

Find Out More

To learn how Ricoh Smart Device Connector can help your company to work smarter simply call Pacific ConnecTeq today at (562) 800-0260.

RICOH Smart Device Connector App for iPhone

Download directly from the App Store using your iPhone device.appstore
*iTunes installation is necessary.
RICOH Smart Device Connector

RICOH Smart Device Connector App for Android based devices

Download directly from the Apps section on the Google PlayTM.googleplay
RICOH Smart Device Connector

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Integrated Cloud Environment

ICE – Integrated Cloud Environment

Ricoh’s Integrated Cloud Environment
lets you power up your Ricoh MFP with powerful scanning, OCR file conversion, document delivery and mobile printing as cloud services. There’s no software to buy.

The Ricoh Integrated Cloud Environment (“ICE”) makes document scanning & routing easier. Its powerful OCR engine converts your scanned documents into editable files and lets you send them to email or directly to your favorite cloud services — for access to your documents whenever you’re on the go

Scan to Email

Scan to Email lets you send a scanned document as an attachment to any email address. The OCR and file conversion are managed in the cloud, where your scanned image data is converted to a searchable file format. An intuitive user interface and easy settings (such as registered users, color, duplex and file type) make for simple operation.

Scan to Email uses 128-bit encrypted transmission.

Scan to OCR

Ricoh ICE turns your scanned paper documents into Searchable PDF, Word or Excel files. Your Ricoh MFP is OCR capable with Ricoh ICE!

Reduce the typing burden

Typing up a whole paper document can be a lengthy task. Scanning to Ricoh ICE makes it easy to convert paper documents into editable file formats, such as searchable PDFs, Word or Excel files.

Make it searchable and go right where you want in the document
It can be challenging to find the area you want in a lengthy document. Ricoh ICE converts your scanned documents into searchable formats, so it will be easier to search, edit, and process later.

Scan Directly to Cloud Services

AutoStore 6 is Here!

Pacific Connecteq, your Authorized Ricoh MFP and Copier Source in Los Angeles and Orange Counties is excited to announce the release of AutoStore 6.0.

Much more than just a Scanning Application, AutoStore is a server-based application which orchestrates the capture and secure delivery of paper and electronic documents into your business applications. Whether you’re handling invoices, claims, applications or order forms, AutoStore can automate your document driven business processes to lower costs, improve operational efficiency, communication and collaboration, and support compliance with laws and regulations.

Or to put it more simply, AutoStore allows you to take paper documents, emails, photos or any document and turn them into easily accessible and sharable electronic documents. AutoStore works with your existing equipment to make scanning and retrieval a snap!

The new features in AutoStore 6 make automating your documents even easier. Download the AutoStore 6 Fact Sheet here!

Contact Us at Pacific Connecteq today to learn just how easy it can be to get rid of those stacks of paper and become the lean, mean business machine!

Pacific Connecteq

To Print or Not to Print

To Print or Not to Print?
That is the question!

We are seeing tremendous advances in imaging (printing) technologies for the office today. But at the same time we’re hearing all of this talk about going “paperless”, right? So how do we sort through the alternatives and find the best solutions?

First, in my opinion “paperless” doesn’t mean “no paper“, it can mean “less paper” or possibly different kinds of printing. Let me explain.

While it’s true that we can reduce the amount of printing related to operational functions such as invoicing and other tasks which can benefit from electronic distribution and workflow, other items are actually increasing in volume. As an example, marketing materials have traditionally been outsourced to print shops because the quality of the output on the color copiers wasn’t quite up to the standards we desire. Those days are over.

Today’s Multi-Functional Printers (previously known as copiers) produce output so good that they are now being used by the very print shops we used to outsource to. The truth is that today’s marketing and sales departments need to be more nimble, targeted and responsive than in the past. Short runs and personalized messages are now the norm and the MFP is firmly at the heart of this movement.

Scanning is the next part of this puzzle. It’s no longer a question of “Are you scanning?” but “How much and what kinds of scanning are you doing?”. The newest MFP’s provide many advanced scanning functions, but that is just the tip of the iceberg. Just like other “smart devices” today’s best MFP’s can be loaded with apps (applications, for those of us over 40) which open up limitless possibilities. Scan to the cloud? Sure! Print from remote locations? Absolutely! Route documents to people or departments with traceability and version control? Simple!

Oh, let’s not forget about COLOR! Color has taken over as the number one way to enhance the impact and appeal of documents, business communications, presentations and marketing materials. As short as four or five years ago, color was inconsistent, inaccurate and expensive. Those days are gone. Today’s color MFP’s offer world class color at unbelievably low cost. Small businesses can now look as good as their larger competitors and project a first class image to prospects, clients and partners.

So back to our original question, I think the answer is plain to see. Yes, we want to eliminate unnecessary printing and use our time and resources in a smarter way. We print to communicate and to grow our businesses. Moving toward thinking about printing differently is the smart, profitable choice and we can help.

Pacific Connecteq is here for you. We offer advanced technologies in a friendly and understandable way. We know that while you do want to print, scan, copy and fax, you don’t want to be burdened with a steep learning curve or confusing processes. Our job is to help you to identify the best solutions for your business and make it work for you.

Call us today at (562) 800-0260 to find out how much smarter you could be working!

Pacific Connecteq

Moving On Up!

Pacific ConnecTeq is Moving On Up!

We are thrilled to announce that we’ve acquired a terrific new location at:

2740 Spring Street
Long Beach, CA 90806

Our new facility will be our corporate headquarters, housing Administration, Sales,Customer Service, Technical Support, Logistics and Warehousing, I.T. and everything else we provide.

We will be fully operational in our new facility as of October 1st, 2014!

As a fully authorized Ricoh dealership, we are known for offering and supporting the Number One brand of imaging equipment in the world, but there is so much more. Ricoh products and services are geared to meet the needs of virtually every aspect of the operations of your business.

  • The Number One Brand of MFP’s, Copiers, Printers and Wide Format Imaging Systems Worldwide!
  • I.T. Support Services which are second to none.
  • Document Imaging, Scanning and Archiving Systems.
  • Workflow and Information Security Systems.
  • Innovative Projection and Presentation Equipment.
  • Business Consulting Services.

Yes, we are proud to be a part of such a vital organization. Moving to our new State-of-the-Art facility is symbolic of our commitment to our relationship with Ricoh, but more importantly, our commitment to our clients.

We strive every day to prove ourselves to be so much more than merely a supplier. We see ourselves as an integral part of the businesses we are privileged to work with.

We hope you can pay us a visit. We will also be posting and updating a gallery on our website featuring areas of interest to our clients, partners and friends.

Please call us with any questions at (310) 561-8055

The Dark Side of Copier Leases

If your company is like most, you leased your copier. These leases are a convenient and cost Copier Leaseeffective way to get the latest technology at an affordable price. But there is a dark side to many of these agreements that you need to be aware of.

Many copier leases have an “Evergreen Clause” buried in the fine print. Don’t be fooled by the friendly sounding name, the evergreen clause is a tricky and unwelcome intruder into your company’s financial structure.

The evergreen clause typically requires you to notify the leasing company in writing, during the last 60 to 90 days of the lease term of your intention Not to continue paying the monthly obligation. That’s right, you’ve made all of your payments as agreed and if YOU don’t tell the leasing company to stop billing you, they may not.
Many times these evergreen clauses contractually obligate you to another 12 monthly payments and you may not even be aware of it! The invoices continue to come just as they always have and your A/P department continues to pay them just as they always have.

Why do companies inadvertently allow this to happen?

The first reason is that it the person who signed the original copier lease may no longer be with the company. This happens very frequently with no one else at the company even aware that the lease is nearing the end of the original term. This is dangerous and can lead to huge and unnecessary expenditures on old and obsolete equipment.

The second common reason is simply that it’s not a high priority. A copier is leased approximately every 48 to 60 months, so tracking the lease simply isn’t top-of-mind. It’s like an old piece of furniture that just blends into the background, except this one has a monthly payment attached to it.

What should you do today?

Find the original copy of your lease agreement. Look for the origination date and the term, usually 36, 48 or 60 months. If you are in the last nine months of the term, assign someone to take on the project of researching the options making sure the evergreen clause doesn’t kick in. If you can’t find the original lease call the leasing company for a copy, their phone number is on your billing statement.

If the termination date of the lease is twelve months or more away, create an alarm in your email or other calendaring system. Set the alarm to notify you and other stakeholders approximately nine months prior to the end date to begin the process of looking into what’s new and relevant to your company. These stakeholders typically include I.T. Directors, CFO’s, department heads and others who depend upon this equipment to keep the document workflows moving efficiently.

Don’t let the evergreen clause cast a shadow over you. If you are nearing the end of the copier lease, you are likely to want a newer, more feature rich model. But without being aware of your lease term you just may find yourself up a tree!

Data Security

Is Your Data At Risk?

Today we all understand the importance of Data Security, but are we overlooking risks to our business which can easily be avoided?

We take precautions so we don’t have our PIN numbers stolen, and we shred other personal information which could be used against us. But what about the information which runs through our company day in and day out over the years?.

There are ways to steal personal or financial information that many of us are unaware of. Just one small mistake in data security can result in a huge disaster.

Data Theft can happen from places that you may not normally think about. Does your company use a copiers? Of course it does, and this can be one of the easiest places for a thief or a hacker to access your data. In fact, your information could be at a higher level of risk than you ever thought.

How is this possible?

Every digital copier has a hard drive. On this hard drive is a copy of every image that has ever been scanned, copied or printed on that device.

Most people don’t know that digital copiers contain hard drives, usually they go completely unnoticed. Studies show that 60% of Americans today have no clue that their digital copiers even have hard drives.

From HR files to medical records, financial data to passwords, the hard drive on your copier is a criminal’s playground. This isn’t much of an issue while the copier or MFP is in your office being used on a day-to-day basis. The problem arises when the copier is upgraded. The shiny new model arrives and the tired old beast is bid farewell. As the old copier leaves the security of the office, your data leaves with it.

This is a big problem, what should I do about data security?

At Pacific Connecteq we have you covered. We know that just “Deleting” files is a useless waste of time, leaving your data completely recoverable by the bad guys.  For true data security the hard drive must be wiped.

Wiping a hard drive is a very different process that merely deleting files. Deleted files are actually still resident on the storage device. A hard drive that has been wiped renders your files and documents unrecoverable and eliminates the risk of stolen data.

Pacific Connecteq offers a comprehensive Hard Drive Wiping service, complete with a certificate of data destruction. We offer two levels of service to choose from. The first level DoD Clear and the second is DoD Sanitize. These are both Department of Defense certified processes and provide peace of mind that your data is no longer a threat to you.

Ask our representative which level is right for you. We provide these services in quick, secure and cost effective packages.

Don’t allow your data to be used against you. Call us today at (310) 561-8055.

 

What is an MFP?

Don’t call it a copier, its an MFP!What is an MFP?

So what’s the difference, you ask? Plenty!

First, a copier… well… it copies and that’s all it does. What good is that?

An MFP, short for Multifunctional Printer is an entirely different thing. Yes it copies, but that’s just the beginning. In the long run, that’s probably the thing that it will do the least of!

The MFP can Copy, Print, Scan, Store and sometimes Fax. The MFP is a highly powered “Peripheral” device which replaces multiple devices and integrates them seamlessly into one centralized point. The MFP is the main I/O (Input/Output) device for managing the flow of documents into and out of your computer network.

But it gets better!

Today’s better MFPs are also “Web Enabled”. What does this mean to you and your co-workers? well, to begin with you are now able to access “Cloud Services” and utilize Mobile Printing. These two innovations take productivity and utility to new highs. Imagine the possibilities!

From remote workers to sales forces working in a client’s office, all of the data they require to work at their peak levels are available, on demand! How about printing documents to the MFP even though you may be hundreds of miles away? Let’s do it!

Then there is Document Management. Scanning, Storing, Retrieving and Archiving. The MFP is the hub through which these processes are enabled and made to be user friendly. Good Stuff!

Do all MFPs do all of these functions you ask? No. In evaluating what is the best MFP for your organization, you need to look beyond what you think you need right now. You need to pull out your crystal ball and look into the future. OK, maybe not that, but you do need to imagine possibilities and try your best to “Future-Proof” yourself before investing your money in a solution.

The best way to gain the knowledge and insights you need in order to make a truly informed decision is to work with a high quality, knowledgeable and fully-authorized MFP dealership. The consultant from an organization like this will take the time to review your current and future needs, making a recommendation based upon these findings. This is valuable information and time well spent.

Here at Pacific ConnecTeq, our staff is comprised of industry veterans who are committed to establishing a long-term and productive relationship with you, our client.Our strategy is simple. If you feel we’ve done our job well, you’ll continue to not only work with us into the future, but you will refer your friends and associates to us as well. That’s how we work.

Call us at (310) 561-8055, or request a call back by clicking here.

We look forward to getting to know you!

About Us - Pacific Connecteq

Google+

The new Pacific ConnecTeq Google+ page is here!

In our expansion into using Social Media as an additional way to communicate with our clients, prospective clients and our friends, we’re happy to have added Google+.

We already have our Facebook pages up and running along with LinkedIn.

Pinterest, Instagram and a YouTube Channel are all on their way too.

We thank you for reading our blog. We’ll be posting information on the company as well as great resoure material aimed at helping you to get to most out of your Copiers, Laser Printers, MFP’s, Plotters, Scanners and whatever else you have plugged into your network.

Our YouTube Channel will feature product un-boxing and demonstrations as well as more in-depth segments on more advanced features and how to get the most utility out of them.

Hey, we’re social and so are you. Follow Us, Like Us, even Pin Us… go ahead, we like it! Whenever possible, we’ll follow, like and pin you right back. We’ll be talking with you soon!

Mobile Printing

Mobile Printing

Here at Pacific ConnecTeq we’re getting asked a lot lately about mobile printing.

It seems like a feature that was just a curiosity just a few short years ago is now fast becoming a necessity. We think that’s a very good thing.

Ricoh is truly your best choice when it comes to MFP’s and Printers designed to make your mobile dreams come true. With everything from free aps available on the Google Store and iTunes to more advanced solutions, the choices are abundant and tailored to your specific needs.Mobile Printing

The Mobile HotSpot is a popular choice, allowing visitors and clients to print to your devices without joining your network. Would you like to charge people for the printing they do? Then Mobile HotSpot is for you!

The “ICE Pack” enables your MFP’s to access a world of Web-Based applications and services. Send and access documents to services such as Evernote, GoogleDrive, Dropbox and many, many more.

Call us at (310) 561-8055 to get in on the Mobile ride!